ISA Sponsor/Exhibit Terms & Conditions

1. APPLICATIONS. Acceptance for sponsorship and/or exhibit space must be made on the form provided, completed as requested, and accompanied by the required payment. ISA reserves the absolute right to decline any application for space if, in ISA’s judgment, the products or services to be shown or demonstrated are unrelated to the scientific and educational purposes of the Conference or Webinar. This application becomes a contract only when accepted by ISA by notifying Sponsor of the assignment of a specified exhibit space.

2. EXHIBIT SPACE/SPONSORSHIP PACKAGE. ISA reserves the right to modify the package to the extent necessary for the best interests of the Sponsors and ISA or to correct inaccuracies or errors. ISA also reserves the right to modify the plan to the extent necessary for the best interests of the Conference/Webinar/Exhibition.

3. SPACE/PACKAGE ASSIGNMENT. Space available will be allocated on a first come basis.

4. PAYMENT SCHEDULE. Sponsorship package fees are due in full upon receipt of invoice. If payment for sponsorship is not received prior to event or arrangement for payment has not been made prior to the event, the sponsor will not be allowed to participate in the event. Please note no advertisement or promotion of sponsorship will take place until payment or payment plan has been received by ISA.

5. CANCELLATION. A Sponsor may cancel the contract by giving written notice of cancellation received by ISA on or before 30 days before conference start date. Upon receipt of a timely notice of cancellation, ISA will refund the exhibit fee only previously paid by Sponsor. Sponsor agrees that any cancellation after 2 weeks ahead of conference/webinar start date, withdrawal from the event, or failure to show at the event is a material breach of this agreement and ISA will retain the entire fee paid by Sponsor in such event. Sponsor agrees that the amount of the sponsorship package is a reasonable measure of the damages to ISA in the event of such breach. ISA agrees that the retention of the fee is Sponsor’s sole liability in the event of such breach. No notice is effective unless submitted to ISA in a manner in which proof of receipt by the deadline can be shown, such as certified mail with a return receipt, courier with signed receipt, or an acknowledged e-mail from ISA.

6. SUBLETTING SPONSOR/EXHIBIT SPACE. No Sponsor shall assign, sublet or apportion the whole or any part of the space allotted. Sponsor may not display equipment, materials, or content from other than its own firm or joint Sponsors’ firms in said space, without the consent of ISA.

7. INDEMNITY AND LIMITATION ON LIABILITY. Sponsor covenants and agrees to hold harmless ISA; the owners, operators, and managers of the conference/webinar event; and the respective officers, agents and employees of each (collectively referred to as Program Management) from any and all claims of liability, or expense, including Sponsor’s employees, agents, and contractors. Except for cancellations and withdrawals permitted by Section 5 above, the Sponsor is responsible for total sponsorship package irrespective of any reason for such cancellation and withdrawal, including cancellation and withdrawal by the Sponsor because of failure of platform to be prepared for any reason or cancellation by the Sponsors as the result of action by the Program Management or the result of strikes, lock-outs, act of God, inability to obtain labor or materials, government action of whatsoever nature, war, civil disturbance, fire, unavoidable casualty or other causes, whether similar or dissimilar, beyond the control of ISA. In the event of cancellation by ISA as a result of the aforesaid causes, the Sponsor expressly waives such liability and releases ISA of and from all claims for damages and agrees ISA shall have no obligation to Sponsor. If, for any reason, the program is not held or rescheduled, ISA’s liability is limited to a credit to a future program. Sponsor is a licensee of platform/package only and not an agent, employee, partner or joint venture of or with ISA. Sponsor agrees that it is solely responsible for its costs of doing business and agrees to hold ISA harmless from any obligations incurred by the Sponsor as a result of contracting for any goods or services connected with the Sponsor, service contractors, or other persons or companies and to indemnify ISA for any costs or liabilities incurred in defending any such claims against ISA, including attorneys’ fees, expenses, and any judgments awarded or settlement amounts agreed to.

8. GOVERNING DOCUMENTS AND LAWS. Sponsor expressly understands and agrees to be bound by all terms and conditions and rules and regulations contained in this Conference/Webinar Contract. Sponsor also agrees to be bound by any deadlines or policies stated in the Sponsor information which will be provided by ISA. Such documents are made an integral part of this Contract by reference as if set forth in full in the Contract.

9. VIOLATIONS. The interpretation and application of these Terms and Conditions and documents incorporated by reference are the sole responsibility of ISA. Violation by Sponsor of these Terms and Conditions shall subject the Sponsor to cancellation of its contract to occupy exhibit table and to retention by ISA of all monies paid. Upon due notice to Sponsor of such cancellation, ISA will have the right to take possession of the Sponsor’s space, remove all persons and properties of the Sponsor, and hold the Sponsor accountable for all risks and expenses incurred as a result of such re-entry and removal. ISA reserves the right to restrict sponsor material that becomes objectionable because of noise, operational methods, rules violations, or any other reason and may prohibit any content which, in ISA’s sole opinion, may detract from the general character of the Conference/Webinar as a whole. In the event of such restriction or eviction, ISA will not be liable for any refunds or expenses of Sponsor. If ISA must engage an attorney to collect any amounts due under this Agreement, Sponsor agrees to pay all reasonable attorneys’ fees and expenses incurred by ISA.

10. AMENDMENTS. If any unforeseen event renders it necessary, ISA may amend these Terms and Conditions and those documents included by reference. All amendments will be published and mailed to each Sponsor who shall be bound thereby. Any other changes in the terms and conditions and rules and regulations must be in writing and signed by both parties.